![]() ![]() If you’ve ordered a birthday cake, catered food, equipment, or decorations, check in with your suppliers the week before the party. Make sure you have everything on schedule, so the actual birthday celebration can go as smoothly as possible. The party is almost here and it’s time for those last-minute checks and preparations. Platters of hot and cold snack foods, easy-to-eat finger foods, and plenty of fresh fruit are always popular. If your birthday party theme isn’t tied to food (say a BBQ party or taco fiesta ), then now is the time to plan what you’ll serve to party guests. Gummy fruit snacks, crackers, homemade cookies, stationery sets, and novelty items are all great choices. Shop around for items to include in your party favor bags or gather supplies to make your own party favors. Buy Party Favorsĭon’t send your guests home empty-handed. Make these yourself if you’re crafty or make a shopping list and check off items as you find them. Create a fun party area with balloons, streamers, banners, and other decorations. Whether or not you have a specific birthday theme, you’ll want to decorate your space to make it feel like a party venue. You’ll also want to have a basic timeline of when to sing happy birthday and when the lucky guest of honor gets to open their birthday gifts in front of everyone. Decide when you’ll go on a scavenger hunt or gather everyone for games. Start planning the agenda or schedule for the big day. Time to set a schedule, plan your decorations, and get everything ready for the party day. There’s one month to go before the big day. Pro tip: This is also the time to ask any friends or family members if they’d be willing to volunteer with setting up (or crafting) decorations, running errands, or helping with any other party planning you need. Each design can be customized so you can play around with the layout, colors, fonts, and wording to create your own fun design. Now it’s time for one of the most exciting parts - sending out your birthday party invitations ! This is also a step Greenvelope can help with, as we have a collection of hundreds of stunning online invitations, including this adorable rainbow-themed invite. Determine the number of guests you can practically accommodate, and ask the guest of honor to help you shape the guest list. Once you’ve decided on a theme and venue, you’ll need to finalize your guest list. If you’re taking care of the music, start thinking about what to put on your party playlist or how you’ll set up your DIY karaoke at home. The best ones get booked up fast, so make this a priority if you need a great DJ, magician, or circus skills instructor. If party games and entertainment are on your celebration must-have list, start looking for and booking entertainers now. You’ll also want to clarify what type of clean-up is required once the party is over. The ideal venue depends on the type of party you want, but it’s wise to secure one as early as possible. That said, maybe you want to rent a local community center or book a party package at a bowling alley. For instance, if you plan on having an outdoor party at home, you won’t have to bother with a venue down payment or worry about availability. ![]() Your birthday party venue will significantly impact your budget and time frame. Ask how far in advance you need to order and discuss all the finer details to ensure you’re on the right track. If you want a custom cake from a baker, 1-3 months before the big day is the right time to start inquiring. Explore some of our favorite birthday party theme ideas to find one perfect for the guest of honor - whether they love princesses, horror movies, or 80s music. ![]() Themed parties are a great way to make any celebration feel fresh and fun. Choose a date close to the actual birthday day if possible, but this might depend on venue availability and your existing plans. Usually a weekend works best, or an evening after school or work. Choose the Party Date and TimeĬhoose a party date that makes the most sense. Now is the time to get the essentials sorted, so you can get excited about the details later on. You’re one to three months out from the big day and it’s time to start putting your plans into action. Get ready to plan a fantastic celebration! However, it’s easy to adjust it for any party planning purposes and shorter time frames. We’ve based this birthday party planning checklist on a kids’ birthday party and organized it on a three-month timeline. That’s where this birthday party checklist comes in. Whether it’s the party balloons or favor bags, every element needs to be planned, organized, and delivered. There are so many steps to planning a birthday party that it’s easy to miss something. ![]()
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